Facilities operations and maintenance make up two of the largest costs in the typical facilities management budget. However, maintenance costs can be brought under control with a better understanding of scheduled maintenance. Facilities Managers need to understand what it means for their organizations and how to create a successful program.
Why Unscheduled Maintenance Is a Major Problem
This is the “run until it breaks” method of managing facilities operations and maintenance. Most facilities management needs are scheduled at the last minute, and while everyone knows this is inefficient, the cause is not necessarily easy to identify. The better way to approach facilities maintenance would be to identify the problem before it leads to a breakdown. In addition, breakdowns are costly, disrupt customer experiences, lead to stress for employees and increase the maintenance budget. Instead of trying to keep with maintenance by putting out endless fires, Facilities Managers should consider implementing a scheduled maintenance program for all facilities operations and maintenance needs.
Scheduled Maintenance Ensures Cost Avoidance
Scheduled maintenance effectively lowers the risk of reactive maintenance by taking advantage of planned maintenance to identify potential issues before they lead to an issue. As explained by the Whole Building Design Guide, comprehensive, scheduled maintenance offers the following key benefits:
- Fewer capital repairs.
- Reduced disruptions.
- Extended asset life expectancy.
- Control over the total cost of ownership.
- Improved safety and function of systems.
How to Develop the Right Facilities Operations and Maintenance Schedule
Facilities Managers should also follow these steps to develop an appropriate maintenance schedule
- Know your facility assets. Visibility into assets is essential to streamlining scheduled maintenance and making pre-emptive repairs. This includes the use of technology to track asset performance.
- Schedule recurring, frequent inspections of facility assets. Inspections must include a review of the roof, plumbing, electrical systems, doors and windows, landscape, alarms and foundation, says com. Inspections should recur every six months and after a major storm as well.
- Have a qualified technician available for on-demand and scheduled needs. Qualified field service technicians should be readily available for unplanned maintenance needs, and they should have the capacity to handle unplanned maintenance when performing planned maintenance.
- Incorporate planned and on-demand maintenance. According to Grainger, identification of maintenance needs during planned maintenance is the best way to incorporate planned and unplanned maintenance into the preventive maintenance program. Reducing the delays between maintenance helps to prevent disruptions and maximizes asset value simultaneously.
- Let an expert partner handle the facilities operations and maintenance Outsourcing can reduce the stress in developing a schedule, as well as managing vendor vetting and payment processing at the same time.
Gain Visibility in Your Facilities Operations and Maintenance by Partnering With QSI Facilities
Facilities Managers need to rethink their facilities operations and maintenance strategies. Instead of trying to handle needs on a reactive basis, they should develop a strategic maintenance plan that works to prevent unexpected breakdowns and reduces the number of service calls necessary. Ultimately, it all starts with visibility. Visit QSI Facilities online to start your journey to better facilities operations and maintenance now.