What Should a Preventive Maintenance Program Look Like?

A preventive maintenance program enables an organization to lower maintenance spend, gain insight into asset condition, and extend asset life expectancy. Unfortunately, Facilities Managers continue to subscribe to a common myth, notes Michael Cowley via FacilitiesNet; they lack time to follow a preventive maintenance program. The irony lies in the problem itself. The time spent putting out the relentless fires to address broken equipment hogs the time. If a preventive program can eliminate this problem, what would it really look like before and after implementation?

Implementation of a CMMS Is Crucial to a Preventive Maintenance Program

The first step in switching to a proactive maintenance plan goes back to changing the underlying culture of an organization. This includes changing the way to organization approaches maintenance, as well as the creation and handling or work orders. The simplest way to achieve cultural change is with an easy-to-use computerized maintenance management system (CMMS). Instead of forcing team members to rely on outdated work order processes, a fast upgrade could provide immediate insight into maintenance needs and activities.

Real-Time Data Application Ensures Faster, Evolving Maintenance Planning

The introduction of a CMMS builds a way to hold everyone accountable. According to Cowley, Facilities Managers need a way to eliminate late or canceled preventive maintenance tasks, and a CMMS ensures compliance. Any incident out of compliance will be immediately evident and routed appropriately. Repeat offenses within a specified vendor network also impact a vendor's reputation and contract, further increasing the likelihood a need will be addressed immediately. At the same time, connected assets provide real-time data for analysis to identify needed repairs and avoid future breakdowns through forecasting capabilities, reports Facility Executive.

End-to-End Visibility Into Facility Assets Eliminates Uncertainty in Capital Planning

Since an organization can move toward a defined schedule, capital planning processes go smoother. Measuring the exact time spent on repair and cost help managers identify weaknesses. As a result, managers have higher accuracy in planning the budget. Analytics further this goal by identifying the items of most top priority within the maintenance backlog, keeping costs from growing uncontrollably.

Consolidated Maintenance Technician Visits Reduce Unnecessary Costs

Applying data in the preventive maintenance program’s analytics provides another level of improvement—an evolving preventive maintenance program checklist. A scheduled maintenance plan is great, and it is improved when scheduled visits can be combined with on-demand maintenance or vice versa. The result is the same; fewer technician visits save time and money.

Such savings continuously build the business case for preventive maintenance. Meanwhile, reporting capabilities within the CMMS, energy management system, and other connected platforms further strengthen the argument for preventive maintenance.

Achieve Cost Avoidance With a Preventive Maintenance Program

A preventive maintenance program is expansive, covering all assets and factors that affect capital planning in your facilities. Even new construction will incur some form of preventive maintenance, such as taking extra steps to ensure assets are installed according to specification. It will take time; however, the cost avoidance savings through such a program are immutable and best practice in today’s world.

Eric Crabb

Eric Crabb