The path to reducing facility maintenance and operations costs involves much more than just applying CMMS and using technology. It includes a possible redesign of facilities, changes in space utilization, eliminating vacancy runtime, and more. Facilities managers under pressure to lower costs should take these additional steps to lower costs after creating a preventive maintenance program.
1. Reduce Asset Runtime During Vacancy Hours
This is the most straightforward approach to reducing facility maintenance operations costs. Vacancy runtime should limit all systems to absolute necessity. The lighting should be only for security and safety purposes, and HVAC systems should be set to shut down or turned completely off. There is no excuse for vacancy asset runtime unless it performs necessary business functions.
2. Retrocommission Facilities
Instead of investing in new assets, retrocommission facility assets with wireless sensors and controls. These abilities offer the advantage of remote management and control of systems. As a result, managers can shut down assets when left on accidentally from the comfort of their homes or other locations.
3. Eliminate Heat Gain or Loss
Heat gain and loss contribute to higher HVAC system energy demand and runtime. More runtime amounts to maintenance schedules with shorter durations between maintenance, increasing costs. So, reducing facilities maintenance and operations costs should also consider assets that do not use energy, such as windows that trap heat and drafty windows that invite cold air during the winter.
4. Consider Upgrading Your Refrigeration System
Older buildings that rely on water-cooled refrigeration systems result in added energy costs and expenses. In addition, not all water vapor is recaptured in the processing of water, so additional expenses arise. Upgrading eliminates this risk.
5. Bring Your Own Transformer
More electric companies are creating innovative programs that offer a way to reduce energy costs. Bringing your own transformer, especially for high consumers of electricity, may lower the kWh cost dramatically.
6. Reduce and Eliminate Maintenance Backlog
The maintenance backlog increases costs of maintenance to the tune of 20x to 30x the original repair, and depending on severity, its final costs may be much higher. Elimination of the maintenance backlog will save money.
7. Take Advantage of Energy-Efficient Systems and Assets
Energy-efficient systems and asset upgrades, including self-optimizing thermostats, will lower operating expenses too.
8. Apply for Available Incentive Programs
Depending on location, incentive programs may exist for companies that wish to improve new processes and technologies to lower energy costs. The Department of Energy hosts an extensive resource, named the Database of State Incentives for Renewables & Efficiency (DSIRE), which contains all applicable incentive programs by state.
9. Leverage the Experience of a Third-Party Facilities Services Provider
Regardless of what other steps are taken, the easiest way to lower energy costs is to work with a third-party, capable of securing lower field service vendor rates, tracking maintenance, and increase asset life expectancy.
Reducing Facility Maintenance and Operations Costs Must Include Energy Management and Retooling of Facilities
The path to lower maintenance and operations costs is as extensive or complex as your organization wishes. Facilities Managers should follow the tips mentioned above and start thinking about the following ways they will apply the savings, including for reinvestment into new energy-efficient and cost avoiding measures.