How to Move from Deferred Maintenance to Preventive & Predictive Maintenance

The right preventive and predictive maintenance strategy can have a significant impact on your organization's bottom line. Deferred maintenance is associated with the dramatic rise in repair costs, equal to the squared total cost of the original repair. To avoid these unnecessary expenses, Facilities Managers need to take an aggressive approach to switch from deferred maintenance to preventive and predictive maintenance, explains FacilitiesNet. To develop this aggressive approach, Facility Managers should follow these steps.

Know Your Limitations With Deferred Maintenance

Facility Managers must first understand the limitations of deferred maintenance. Deferred maintenance exists because organizations operate on a "run until it fails" maintenance model. The limitations of deferred maintenance include poor planning capability, continuous break down of facility assets and disastrous effects on customer experiences. Since deferred maintenance relies on fixing the oldest issue first, it is also impossible to get control over the maintenance backlog. Ultimately, deferred maintenance is wrought with limitations that prevent Facility Managers from achieving efficiency.

Collect Historical Data for Maintenance for Your Facilities

Before Facility Managers can successfully achieve anything, they need to collect and gather all appropriate data affecting their department for recent time periods. This includes data surrounding energy use, maintenance cost, repairs, replacements, asset condition data, model numbers and more. Even the best maintenance planning and management systems on the planet will need this data to calculate savings potential.

Benchmark Your Facility Maintenance Performance

After collecting historical data, Facility Managers can begin to assess the current condition of their facilities and how such conditions stack up against long-term goals. In other words, Facility Managers will start the process of benchmarking facility maintenance performance. Part of this derives from the need to calculate the Facilities Managers Facility Condition Index (FCI) for their buildings. As explained by FacilitiesNet, the FCI is calculated by determining the total cost of maintenance, repair and replacement deficiencies. This value is then divided by the facility replacement value of existing assets. The result is a measure of how needs compare to a replacement, and it is the biggest bargaining chip in building the business case for practice facility maintenance. At this point, the Facility Manager will need to create a presentation to showcase how a proactive maintenance strategy could impact operational performance and build brand value.

Connect Facility Assets to Your Building Management System

With shareholders are on board, Facility Managers will begin the actual process of retro-commissioning facility assets. This is possible with Internet of Things-enabled or “smart” sensors and cloud-based smart building solutions. Furthermore, connecting facility assets to the building management system is crucial to leveraging the full scope and range of big data analytics, including descriptive, predictive and prescriptive analytics. Analytics allow Facility Managers to understand data and make informed decisions.

Follow Through With Plans 

The final step is the most important. Facility Managers must apply the insights gained from big data analytics to develop an asset management playbook, refine the maintenance schedule continuously and ensure savings are realized.

Implement a Preventive and Predictive Maintenance Strategy Now

Organizations that do not implement a preventive and predictive maintenance strategy will see an increase in maintenance costs and their corporate brand will suffer. 

Eric Crabb

Eric Crabb