Planning for Predictive Maintenance in Facilities Management

Planning for predictive maintenance is the best way to reduce unforeseen costs and mitigating risk and Facilities Management. Although Facilities Managers cannot eliminate reactive maintenance spend, planning for predictive maintenance in facilities management can enable better budgeting and streamline facilities maintenance needs.

Planning for Predictive Maintenance Fails to Negate the Value of Planning for Some Reactive Maintenance

Although predictive maintenance is superior to reactive maintenance, it is not always possible to eliminate all reactive maintenance. Things can and do go wrong, even unexpectedly. For example, severe weather could result in premature equipment failure. Think flooding and its impact on electrical systems. As a result, Facilities Managers must plan for predictive and reactive maintenance, following an 80/20 breakdown.

When 80 percent of the maintenance budget is met, all other predictive, preventative maintenance needs can be delayed until the following period. This allows for a 20-percent margin of error for unexpected, reactive maintenance needs.

Predictive Maintenance Reduces the Maintenance Backlog

An integral benefit of predictive maintenance in facilities management focuses on its impact on the maintenance backlog and vendor-company relationships.

Predictive maintenance reduces the burden of the maintenance backlog by preventing maintenance issues from putrefying and becoming costly deferred maintenance issues. The cost of deferred maintenance is equal to the squared cost of the original repair, as follows:

Original Repair Cost x Original Repair Cost = Cost of Deferred Maintenance.

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Predictive maintenance helps Facility Managers avoid deferred maintenance

Vendor schedules revolve around the needs of facilities, and when Facility Managers can provide information to vendors about asset performance, the schedule is enhanced. In other words, vendors can know when an asset is approaching time for repair or maintenance, build the trip into the schedule, and reduce costs associated with the repair. To the Facility Manager, this amounts to lower maintenance costs and better asset management.

How to Plan for Predictive Maintenance in Facilities Management

  1. Split the budget. This allows for diversion of maintenance budget to both predictive and reactive maintenance needs.
  2. Use technology to tack asset performance. Tracking performance provides a rubric for which facility assets require attention the most. In other words, Facility Managers can develop a maintenance schedule with predictive maintenance in facilities management in mind.
  3. Develop an asset management playbook, which defines when it is better to repair or replace a malfunctioning asset that no longer works. This may also include the pairing of a CMMS with an asset management playbook.
  4. Report savings versus costs to the C-Suite. Reporting is the only way to ensure continued support of C-Suite executives, especially in the period between investment and ROI.
  5. Develop a preventative, predictive maintenance checklist, as explained by com, including HVAC systems, lighting, plumbing, flooring, entryways and exits, roofing, electrical systems and more.

Start Planning for Predictive Maintenance Now

Predictive maintenance can lower overall maintenance spend by $10,000+ and that’s assuming an original repair cost of $400. Stop hemorrhaging money for lack of preventative, predictive maintenance. Find out how your organization can get started on your preventative maintenance program by following the election tips and contacting QSI Facilities online or calling 1-888-328-2454 today.

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QSI Facilities

QSI Facilities