Getting More Bang for Your Buck: Office Space Utilization Through Analytics

Office space utilization through analytics is just the latest innovation in using technology to do more with less in Facilities Management. With more companies turning to sustainable business practices, office space utilization will become a core focus of facilities management. In fact, office space utilization through analytics can give Facilities Managers the tools and resources they need to do more with less.

Millennials and Newer Generations Have Triggered a Drastic Change in Standard Office Space Utilization

Millennials are often the scape-goat, reports Facility Executive, for companies in the process of implementing new, occupant-focused work environments. However, the workforce is changing across all generations, and demand for wireless internet, responsive environments, and tech-based systems is increasing, asserts Leigh Stringer of FacilitiesNet. Unfortunately, companies that fail to recognize this need will face subpar office space utilization, which may include fewer tenant renewals and poor profitability. However, Facility Managers can improve office space utilization, read “profitability,” through the use of analytics and new technology.

New Call-to-action

Office Space Analytics Provide Insights to Keeping Occupants Happy

Regardless of customer or employee, the building occupants need to be happy. In office spaces, building occupants may work for a myriad of companies, and the opportunity to connect with others in the physical world may be limited. Think of call centers and online businesses. These people need a way to stay happy, and analytics can be a vital line in evaluating the happiness of occupants and their use of office space.

How to Use Analytics in Office Space to Improve Morale and Boost Profitability

Analytics can be used to improve office space utilization by providing insight into actions and self-optimizing a variety of systems. Some of these applications include:

  1. Converge physical and digital workplaces, using analytics to determine what type of environment employees use most often. This information can be used to better allocate employees, including reducing the number of employees needed in office settings, if necessary. This does not mean firing employees; it simply refers to the ability to let employees work outdoors or in alternative environments, which will naturally improve office space utilization.
  2. Use natural lighting to reduce energy use. Paired with analytics, real-world energy savings can be achieved.
  3. Implement AI-based systems to help employees. These systems can be connected with analytics platforms to provide additional feedback to Facilities Managers and improve operations.
  4. Keep common areas clean and in GREAT CONDITION. Quality common areas will further enhance occupant experiences, reducing turnover and boosting brand image at the same time.
  5. Create a welcoming landscape. Since office space is leased, a welcoming landscape can mean the difference between signing a lease and moving on to the next office space for rent. Plus, it is the first thing potential tenants see when visiting your facility.

Gain Insight into Office Space Utilization by Implementing Better, Smart and Occupant-Focused Systems Now

Office space utilization analytics can help increase revenue per square foot in your organization. Know the best practices for managing office space and visit QSI Facilities online to get started with putting the power of analytics to work in your building today.

facilities management podcast

QSI Facilities

QSI Facilities