QSI Facilities Blog

9 Mistakes to Avoid in a Facilities Preventative Maintenance Program

Posted by QSI Facilities on October 27 , 2017

Your facilities preventative maintenance program can extend the life expectancy of your costly equipment and help prevent premature failure. However, facilities managers just entering this realm may not fully understand how simple misunderstandings can lead to big problems in the program. So, let’s look at the top mistakes and how to avoid them when creating a successful facilities preventative maintenance program.

1. Your Facilities Preventative Maintenance Program under-utilizes Technology

Innovative technology such as the Internet of Things, also known as Industry 4.0. This  can provide data-driven insights and major benefits to your facilities management program using a computerized maintenance management system (CMMS). However, according to Plant Engineering.com, the technology must be fully utilized, thoroughly deployed and used regularly.

2. Getting Ahead of Preventative Maintenance Is Not a Good Thing

Traditional facilities management strives to stay ahead of goals, but an effective preventative maintenance program must stay the planned course. Getting ahead of preventative maintenance checks and performing scheduled maintenance in advance will result in deviations from the schedule and potential problems.

3. The CMMS Incorrectly Defines User Roles and Access

Your organization's CMMS must also clearly define user roles and access. This helps to ensure schedule compliance and prevents unauthorized personnel from completing maintenance tasks outside of their domain.

4. Preventative Maintenance and Failure Finding Tasks Are Different

Differentiate preventative maintenance tasks and failure finding tasks, like asset inspections. In other words, preventative maintenance refers to activities designed to improve the life expectancy of equipment and failure finding tasks are those that “check equipment status.”

5. Your System Has Incorrect Standard Intervals for Maintenance

An effective facilities preventative maintenance program must also have standard intervals for each system. Depending on the asset, different scheduled, preventative maintenance intervals may be necessary.

6. Vague Instructions Increase Risk

Preventative maintenance instructions should also be specific to each asset. Vague instructions may lead to errors and incorrect maintenance activities.

7. Over Complication Reduces Effectiveness

Your CMMS and facilities preventative maintenance program should be as simple as possible, thus, reducing the risk of confusion and poorly performed maintenance activities.

8. Your CMMS Captures the Wrong Data

The CMMS should also capture the correct data. Too much data may also lead to incorrect assumptions about asset status. For example, limit data to equipment category and type, unique identifiers for equipment and key parts needed for preventative maintenance.

9. The Human Factor Is Still Important

Regardless of the sophistication of your CMMS and preventive maintenance program, it is important to remember the human factor. People make mistakes, and your system should contain redundancies to check for such mistakes. Furthermore, feedback from facilities maintenance personnel should always be considered when making maintenance decisions.

Eliminate Mistakes from Your Facilities Preventative Maintenance Program Now

While these mistakes may seem minor, they can contribute to decreased energy efficiency and result in the failure of your facilities preventative maintenance program; by understanding mistakes, your facilities management team can avoid making them. For assistance in creating and managing your facilities preventative maintenance program, consider working with an expert maintenance team at QSI Facilities. Submit your query online now.

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