How Facilities Managers Can Create a More Proactive Versus Reactive Work Environment

A reactive work environment is inefficient. Facilities managers are constantly trying to keep up, and the list of work orders grows longer with each passing day. Also, the costs of maintaining a reactive work environment can exceed the costs of creating a proactive work environment. To reap the savings, facilities managers should take these steps.

1. Use Sensors to Monitor Systems Around-the-Clock

The first step to creating a proactive work environment must be using sensors to monitor systems 24/7. Untracked systems increase risk, and it 's hard to avoid reactive maintenance without knowing a systems status. However, scheduled maintenance can help facilities managers who still lack connected systems.

2. Schedule Time for Proactive Maintenance and Inspection

Scheduled maintenance provides the opportune time to review equipment and your facility for problems. This includes small things, like chipped paint, running toilets or hard-to-reach light bulbs. Also, scheduling Maintenance allows technicians to address multiple issues within the same service call. As a result, the amount of reactive maintenance due to system failure should decrease.

3. Eliminate the Backlog of Deferred Work

A maintenance backlog is the unfortunate side effect of a continuous reactive maintenance schedule. As a result, facility managers seeking to implement proactive work environments should work through the existing backlog of maintenance as quickly as possible. As a result, it may be necessary to outsource maintenance and facilities management tasks within the backlog to an outside party.

4. Track Reactive Work

Facility managers should also track the amount of reactive work required on a daily, weekly, monthly and quarterly basis. While the initial tracking of this key performance indicator may be high, it should steadily decrease with strong proactive maintenance strategies in place. However, do not be discouraged by a sudden increase in the amount of reactive work if your facility endures a catastrophe, like a natural disaster.

5. Take Advantage of Contracted Services to Create a Proactive Work Environment

As maintenance needs grow more complex, including additional local, state and federal statutes governing safety and facilities, it may be necessary to outsource work to a contracted provider. Also, outside resources have the experience and resources needed to turn a reactive work environment into a proactive one quickly. Furthermore, contracted services provide value over time, which helps reduce facilities management costs, allowing your company to invest in better, stronger and more durable systems.

Facilities Managers Must Implement Proactive Work Environment Processes

Reactive maintenance and work environment drive overall facilities management cost upward, and long-term delays may result in extensive demand for equipment replacement, not just repairs. As a facility manager, you owe it to your team, career, and player implement most effective, proactive work processes in facilities management. More weight, leaving the age-old practice of responding to problems as they will reduce costs and the physical burden of dealing with unforeseen problems.

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